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Banquet Policies and Procedures

  • The following policies explain the basic guidelines for Old Capitol Grill and will assist you in the planning stages of your event. Specific details pertaining to menu selections, room and table arrangements, and other matters will be discussed and established prior to the event. Every effort will be made by the staff and management of Old Capitol Grill to ensure a successful event. A well-planned and successful event requires a review of the following policies.

  • 1. Room Rental Charges

    We do not charge a room rental fee. Instead, a twenty percent (20%) gratuity will be added to the pre-tax total of your bill. Groups enjoying only appetizers will be asked to adhere to a $200 minimum policy. We hold our banquets to a strict four-hour time limit, which may be shortened according to room availability.

  • 2. Food and Beverage

    Old Capitol Grill must provide all food and beverage, with the exception of special occasion cakes. In this case, the group must bring their own disposable plates and silverware for serving the cake. We will charge a flat rate of $25.00 for cake plating. Bringing your own liquor into an establishment with a pre-existing liquor license is against Colorado state law. If there is a certain brand of liquor, wine, or champagne you would like, we will do our best to order it or find a replacement. Advance notice is required.

  • 3. Deposit Policy

    We do not take a deposit for any event. However, we do ask that you give us a valid credit card number to keep on file. All parties must have final counts in by the MONDAY before the party. Cancellation notice must be given within 72 hours of the event; otherwise the credit card on file will be charged the full amount for the party. (See item #6 for pricing.)

  • 4. Function Space Guarantee

    To confirm function space on a definite basis, the group must provide Old Capitol Grill with a valid credit card number to keep on file. Old Capitol Grill reserves the right to release function space for which no credit card information has been received. in the event of two parties booked simultaneously, rooms will be assigned according to size requirements, regardless of booking date.

  • 5. Banquet Set

    Confirmation of the guaranteed final number of attendees AND a menu pre-order for any function must be given to Old Capitol Grill no later than 12:00PM (MST) on the MONDAY prior to the function date. Old Capitol Grill asks that the group leader keep a list of attendees' names and menu item choice on hand for reference during the event. Old Capitol Grill will be prepared to serve 5% in excess of the guarantee. Should the actual guest count exceed 5% of the original estimated number of attendees, Old Capitol Grill reserves the right to make a substitution for the original entrée ordered, at the same price. If a guaranteed final count is not given, the original amount on the Banquet Contract will be considered the guaranteed final count. If a range or rough estimate is given, the largest number will be considered the final count. If no pre-order is turned in, Old Capitol Grill will prepare equal amounts of each menu option, which may lead to one or more items running out during service.

  • 6. Absentees

    All charges will be based upon the guarateed final count given, or the actual number of guest served, whichever is larger. In the event of an appetizer party, Old Capitol Grill will charge $5.95 per person for those who are absent on the date of the party. For parties ordering off the regular restaurant menu, $9.95 per absentee will be charged.

  • 7. Split Check Policy

    In order to save time and sanity, Old Capitol Grill kindly requests that you keep everything on one check. In groups where people would like to pay separately, cash or credit cards will be accepted from individuals until the entire check is covered, but separate printed checks will not be presented. Old Capitol Grill requests that one person in the group be appointed as the leader, who will provide valid credit card information to hold the room.

  • 8. Electrical

    Electrical requirements for meetings and exhibits are the responsibility of the group. Old Capitol Grill does not provide any sort of equipment. Please give advance notice if outlets are needed.

  • 9. Decorations

    Old Capitol Grill welcomes you to bring in your own decorations. All decorations must be approved by our banquet staff, set up at the start of your event, and removed at the conclusion of your event. No pins, tacks, nails, or staples shall be used in the affixing of any- thing to the walls, ceiling, or doors. The only approved adhesive is blue painter's tape. There are absolutely no candles or open flames of any sort allowed inside the building. No form of glitter or confetti will be allowed. If prohibited items are used, Old Capitol Grill reserves the right to charge an extra $30.00 cleanup fee.